Types of Business Meetings
Meeting Type↕ | Frequency↕ | Typical Length↕ | Typical Attendees↕ | Purpose↕ |
|---|---|---|---|---|
Daily Standup | Daily | 15 minutes | 5-10 | Scrum ritual, each team member shares what they did yesterday, what they are doing today, and any blockers |
Sprint Retrospective | Every 2 weeks | 60-90 minutes | 5-10 | What went well, what went poorly, what to improve - Agile ceremony often dreaded by devs |
Sprint Planning | Every 2 weeks | 2-4 hours | 5-10 | Break down backlog into tickets, estimate story points, commit to sprint scope |
All-Hands / Town Hall | Monthly or quarterly | 60 minutes | Entire company | CEO updates on strategy, metrics, announcements, Q&A with leadership |
1:1 (One-on-One) | Weekly or biweekly | 30 minutes | 2 | Manager and direct report private discussion, career growth, feedback, blockers |
Kickoff Meeting | Per project | 60 minutes | Project team | Align on goals, scope, timeline, and roles at the start of a new project |
Status Update | Weekly | 30 minutes | 5-15 | Cross-functional team syncs on progress, often could have been an email |
Brainstorm Session | Ad hoc | 60 minutes | 4-8 | Generate ideas in a free-form structure, often using whiteboards or Miro |
OKR Review | Quarterly | 2 hours | Leadership team | Grade last quarter's Objectives and Key Results, set next quarter's goals |
Board Meeting | Quarterly | 3-4 hours | Board members + execs | Report company performance to directors, get approval on major decisions |
Performance Review | Biannual or annual | 60 minutes | 2 | Formal evaluation of employee performance, compensation discussions |
Client Pitch | Ad hoc | 45-60 minutes | Sales + prospect | Sales presentation aimed at closing a deal or contract |
Design Review | Per feature | 60 minutes | Designers + PM + eng | Present and critique design mockups before building |
Code Review | Ad hoc | 30 minutes | 2-4 engineers | Walk through pull request together, discuss architectural choices |
Post-Mortem | Post-incident | 60-90 minutes | Incident responders | Blameless review of what broke, timeline of events, action items to prevent recurrence |
Skip-Level | Quarterly | 30 minutes | 2 | Employee meets with their manager's manager, sidestepping direct reporting line |
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